For grant recipients

On this site you will find information and instructions about receiving and spending grants. Please keep us updated about your project – you can also send in photographs and information for us to share on Frame’s website and through social media. You can submit information also through our grant service.

Flexible changes for awarded grants due to  COVID-19

We understand that many projects are affected by the pandemic.

We are willing to discuss changes in the use of awarded grants and award additional funding to complete postponed grant projects when needed.

If your plans have changed, please log in to our grant service and send a new message to inform us about new travel dates or contact us to discuss changes in the use of your grant. 

 

Changes available for awarded grants:
  • If your project is postponed, we can automatically extend the timeframe of the grant until the end of 2020. Inform us about new dates using the Messages-function.
  • If your project is postponed to 2021, you can apply for an extension using the messages function.
  • If your project is cancelled, you can apply for a change. Present us an equivalent project plan using the messages function.
  • If you have any incurred costs such as travel, accomodation, transport or insurance expenses that neither your airline, organising party or your insurance company will compensate for, we can discuss the use of the grant. Contact us using the messages function.
  • If you later have to rebook travel, accommodation, transport or insurance, we can award a special grant to help you complete the project during the year 2020. The maximum amount of the special grant is the same amount of the original awarded grant. Contact us using the messages function.

Each request will be handled individually. We will get back to everyone as soon as possible.

If your scheduled project is cancelled please remember to be also in contact with your airline and travel insurance company.

If your grant has already been transferred but your travel or project gets cancelled due to COVID-19, you should still submit your final report. Please report the reasons why the project was discontinued and the expenses you have had up until the cancellation of the project. Unused grants shall be paid back to us.

Reception

Payment plan
  • Submit a payment plan including your account number through Frame’s grant service.
  • Working groups: The contact person for the working group fills in the payment plan in the grant service. The contact person must download power of attorney from the payment plan page and deliver it to the members of the group to sign.
Agreement
  • Once you have submitted the payment plan, we will check it and notify you by email.
  • Sign the grant agreement using Finnish online bank access codes or print it out, sign it, and mail it to Frame in order for the grant to be finalised.

Payment

  • We will pay the grant into the specified account. The grant recipient must be the official account holder.
  • The payments are made approximately once a month. Fill in a payment plan well in advance.

Spending

  • The grant must be spent during the year it is awarded.
  • A Frame grant must be spent for the purpose for which it was granted, meaning the project and expenses stated in the application.
  • If you are uncertain about any matter related to spending the grant, please contact Frame’s office.
  • Keep track of your expenses when you spend the grant. Keep receipts and other documents; you will need them later when you report how the grant was spent. You can study the report form in advance in Frame’s grant service.

Mentioning Frame

Frame must be mentioned as the sponsor of the project or publication in all the related material (invitation, brochure, catalogue or other printed material as well as the website) or in the publication itself.

Frame may be cited in written text or using the Frame logo.

Logo
  • The Frame logo is available in black-and-white or in colour (CMYK/RGB).
  • Download the logos from Frame’s image bank.
The name of Frame
  • The organisation’ s official name is Frame Contemporary Art Finland.
  • The name can be abbreviated to Frame Finland.
  • The name cannot be translated into other languages.
Social media

If you are not certain how to credit Frame in your project, please contact our communications team: Laura Boxberg, laura.boxberg@frame-finland.fi, +358 44 739 6079.

Report

You will be required to declare how you spent your grant by filling out the report form on Frame’s grant service. Frame is responsible for ensuring that the grants are spent in compliance with the terms and conditions for special allowances. Frame reports them annually to the Ministry of Education and Culture.

If you are not able to submit an acceptable report before the deadline or if you have not spent the grant for the purpose that is stated in the application, Frame has the right to reclaim the grant money.

If you neglect to submit a report, you will be ineligible to receive another grant.

  • Project grant recipient
    A project grant recipient must submit a spending report no later than two months after the end of the project.
  • Travel grant recipient
    A  travel grant recipient must submit a spending report no later than one month after the end of the trip.

 

Instructions for all grant recipients

The report must state how you have spent the grant along with the following information:

  • The start and end date of the project
  • A description of the project, it’s targeted audience and achieved outcomes
  • An account of how the grant was spent on the project
  • An itemised list of the project’s proceeds and expenditure
  • Organisational applicants must present an accounting cost pool’s account specific income statement for the supported activity, authenticated with the accountant’s signature and a general ledger for the cost pool
  • Individual applicants must submit invoices and receipts or copies thereof
  • A report of any other subsidies received for the same purpose

The report should contain documentation material, such as on-site photographs, a press release or an invitation, proving that the project took place.

Grant-funded publications should be sent to Frame’s office in 3 copies.

Both Frame and the Ministry of Education and Culture have the right to inspect and monitor the accounting records and other relevant activities of the grant recipient.

The grant recipient is obliged to keep invoices and receipts for ten years.

Changes in the project

  • Any changes connected to your grant project must be reported to Frame. If the grant is not spent compliant with the terms and conditions of the agreement, we will be forced to recover the grant in part or in full.
  • If the content of the project or the composition of the artist group changes significantly, the changes must be agreed on with Frame.
  • Report to Frame immediately if there are any substantial changes to the project’s:
    • artistic content,
    • participants,
    • location,
    • date,
    • expenses,
    • extensiveness.

Cancellations

  • If the grant project is cancelled, inform Frame immediately.
  • If the grant has already been paid, you must return it to Frame immediately. Please contact us for more information.

Recovery of a paid grant

The grant money will be reclaimed if:

  • The grant has been spent on a clearly different purpose than what it was awarded for.
  • The grant or part thereof cannot be spent in the manner agreed when the grant was awarded or within the time period for which it was awarded.
  • An acceptable spending report is not submitted before the deadline.
  • The grant recipient gave Frame wrong or misleading information or concealed facts with an notable impact on the grant decision, amount or terms of the grant.
  • The grant recipient breaks the terms or conditions of the grant agreement in any substantial manner.
  • The grant was paid to the recipient in error, in excess or obviously without cause.

Publicity of decisions

Information concerning awarded grants is public. Frame publishes its decision on its website. We may also share grant decisions in the media and publish the information in the foundation’s annual report.

Taxes

Every January we inform the Finnish Tax Administration of all grants of €1,000 or more that we awarded to natural persons in the previous year.

The following information is valid for grantees liable to taxation in Finland:

A grant recipient must report the awarded grant and the associated expenses in his/her tax declaration. Grants awarded by Frame are targeted grants, and the expenses targeted by the grant must match the awarded grant. The expenses cannot be deducted in other taxes. The grant is counted as income in the year during which it is withdrawn.

Frame awards grants as a private foundation even though we are subsidised to award grants by the Finnish government. Grants awarded by private parties are tax-exempt if their total sum after deducting expenses does not exceed the annual state grant for artists (20 309,40 euros in 2017).

Dark Days, Bright Nights: Contemporary Paintings from Finland, Kemper Museum of Contemporary Art, 2.9.2915 – 21.2.2016.
The exhibition was supported by Frame. Photo: Jarmo Mäkilä.